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Senior Administrator and Office Manager

Summary

Reporting to the CEO, the Senior Administrator and Office Manager will provide administrative and office support to the Elentra team in a professional and efficient manner. This includes managing calendars, booking meeting room space and zoom calls, performing reception and general office administration duties and function, ordering office and IT supplies, helping maintain databases and filing systems and disseminating information to assist with the overall functioning of the office.  The Senior Administrator and Office Manager will also work closely with the Enterprise Account Executives assisting with booking trade shows, travel and shipping documentation and maintaining the company’s CRM.

Responsibilities:

  • Reception (operating within a physical office space in downtown Kingston)
  • General office administration duties, including duties involving local banks and vendors as well as maintaining orderly and efficient operations of the office facilities
  • Calendar management
  • Meeting and event coordination Filing and supporting the Finance team with payables management
  • Assist with the co-ordination of Elentra’s attendance at conferences, trade shows and special events as needed, including: booking events, shipping equipment and materials, booking travel and handling expense receipts.
  • Undertake other duties and special projects as assigned by the CEO, the Leadership team and the Enterprise Account Executives.

Qualifications:

  • Post-secondary education
  • Minimum of 5 years experience working in an administrative and/or office management role supporting a department or business in the following activities:
    • Calendar management
    • Office management
    • Understanding of budgets, invoicing and payables
    • Experience working in Microsoft Office Suite (Word, Excel, PowerPoint) and Google
    • Experience working with video conferencing platforms (Teams, Zoom, Slack)
    • Ability to begin work quickly as assignments arise

Salary:

$65,000 CAD

Please send your resume along with a covering letter to jobs@elentra.com

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